1. Accounting Services

We will prepare your financial statements, including the following services:


Filing Companies House confirmation statements

Completing postings to the nominal ledger

Bookkeeping

Preparing and submitting annual Companies House accounts

Corporation tax return (CT600) preparation and submission

Payroll processing and monthly RTI submissions

Pensions auto-enrolment and compliance

Director’s self-assessment

VAT return submissions

Please note that we will not carry out an audit, meaning we will not verify the business's assets, liabilities, or items of expenditure and income.

However, we recommend that you engage an auditor as part of your control procedures, even if not statutorily required.


2. Corporation Tax Services

We will prepare the company’s corporation tax self-assessment return as required under tax legislation.

The corporation tax return and supporting schedules will be forwarded to you for approval and signature.

Once signed, we will submit them to HM Revenue & Customs (HMRC).

We will advise you on corporation tax payments due, assist in making claims and elections where applicable, and work with HMRC to agree on the company's tax liability.


If the company makes a loan to a participator, such as a shareholder, tax may be payable.

We can advise on the tax implications if notified of such loans.

Please note that you are legally responsible for ensuring accurate returns and timely payment of tax.


3. Personal Tax – Individuals

We will prepare personal self-assessment tax returns for the directors, limited to earnings from the company.

Additional charges may apply for other income sources.

We will calculate income tax, NIC, and any capital gains tax liabilities, and check HMRC’s tax and NIC calculations.

Repayment claims will be initiated if necessary.

PAYE notices of coding will be reviewed, and we will provide guidance.


Please provide us with all necessary information for completing your tax return by the due date, ideally at least three months in advance.


4. VAT Services

We will manage VAT registration, preparation, and submission of VAT returns, advising on VAT schemes suitable for your business and informing you of any legislative changes affecting your operations.

In compliance with HMRC’s Making Tax Digital (MTD) regulations, we will ensure all VAT records are compatible with MTD software for seamless submission.


It is important that you notify us promptly of any changes in your business that could impact VAT registration.


5. Pension Services

We will manage all aspects of auto-enrolment under the Pensions Act 2008, using NEST as the default pension scheme.

We will accommodate other schemes upon advance notice.

Administrative tasks related to employee enrollment, compliance, and contributions will be handled by us, including submission to The Pensions Regulator.


Please report any changes to employee pension preferences at least five business days before month-end to ensure smooth processing.


6. Payroll Services

Our payroll service includes processing, RTI submissions, and timely salary payments for up to five employees.

We will also calculate and process PAYE, NIC, and other deductions, as well as integrate pension contributions to meet auto-enrolment obligations.


Please report monthly payroll adjustments, including changes in employee pay or bonuses, by month-end to ensure accurate processing.


7. Changes in Law

We are not liable if you act on our previous advice without verifying for updates due to changes in the law or your circumstances.

We accept no liability for losses resulting from legislative or interpretive changes after our advice has been given.


8. Fees and Payment Terms

Our fees are based on the time spent, level of skill required, and the responsibility involved in handling your affairs.

Payment is due upon receipt of our invoice.

Fees may be paid in installments, and we accept direct debit payments for this purpose.

Your annual accounts will only be prepared once full payment has been received.

Fees will be reviewed annually.


Additional fees may apply if you request work outside the scope of this letter, subject to your approval.

In cases of overdue payments, we may charge interest in accordance with the Late Payment of Commercial Debts (Interest) Act.

We reserve the right to suspend services or terminate this agreement for prolonged delays in payment.


Directors of the company personally guarantee payment of any outstanding fees should the company be unable to pay.


9. Money Laundering Regulations

In compliance with the Proceeds of Crime Act and Money Laundering Regulations, we are required to:


Verify the identities of all new clients

Retain identification records

Report as required to the National Crime Agency (NCA)

10. Client Identification and Confidentiality

We may request documents necessary for compliance with UK anti-money laundering legislation and conduct database searches.

We will keep all communication confidential, disclosing information only when required by law, regulatory bodies, insurers, or as part of an external review.

Any subcontracted work will also be bound by our client confidentiality terms.


11. Complaints

We are committed to providing high-quality service.

If you have any concerns, please contact us, and we will investigate thoroughly and promptly.


12. Document Retention

You are responsible for retaining documents relevant to your tax affairs in line with UK regulations.

We will return original documents to you upon request and may destroy records older than seven years unless you instruct us otherwise.


13. Agreement of Terms

The terms set out in this letter and the attached terms & conditions will take effect immediately upon your countersigning this letter.

This engagement letter will automatically renew annually until replaced with a new engagement letter.


Acknowledgment of Terms of Engagement

I confirm that I have read and understood the contents of this letter and the terms & conditions of this agreement and agree that it accurately reflects the services I have instructed you to provide.